Your inbox, automated by AI.
Triage incoming emails, draft personalized replies, extract structured data, and route to your CRM or Slack - all with AI that reads the message like a human teammate would.
Email is the source of more business signals than any other channel - and the worst format to parse. VibeFlow lets you treat your inbox like a database, with AI as your parser. Describe the rule (`when a customer emails about a refund, do X`), and we generate the entire pipeline.
What you can do with Gmail
Triggers
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New email received
Fires for every new inbound email matching your filter (label, sender, subject regex).
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Email starred
Fires when you (or anyone on the shared inbox) stars an email.
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Email labeled
Fires when a specific label is applied - great for human-in-the-loop triage.
Actions
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Send email
Send a new email with AI-generated content, attachments, and proper threading.
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Reply to thread
Reply within an existing thread with full context preserved.
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Apply label
Tag emails after processing - perfect for marking 'AI-handled'.
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Mark as read
Auto-mark emails after your workflow processes them.
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Forward email
Forward to teammates, your CRM intake, or another workflow.
Gmail workflow examples
For Sales
Inbound email enrichment
Every email to sales@ is parsed by AI, the contact is enriched via Apollo, the lead is created in HubSpot, and a Slack notification fires - before you've even seen the email.
For Support
Auto-triage with AI
Classify each support email by urgency, product area, and sentiment. Route urgent ones to a Slack channel, draft responses for routine ones, and escalate the angry ones to a human.
For Founders
Personal CEO inbox assistant
AI reads your inbox, drafts replies in your voice, summarizes what needs your attention, and learns from the replies you actually send.
For Marketing
Newsletter signup detection
Watch for unsubscribe replies in your campaigns. AI updates the contact's preferences in HubSpot and posts a summary digest to #marketing weekly.
Why VibeFlow + Gmail
Zapier's email triggers are notoriously unreliable, and they don't understand email threads. VibeFlow's Gmail integration uses Gmail's native push notifications + AI-native parsing, so you can build email automations that work like a junior employee reading your inbox - only faster and more consistent.
Gmail integration FAQ
How fast does VibeFlow react to a new email?
Sub-second using Gmail push notifications. We don't poll - we receive events as they happen.
Can VibeFlow parse attachments?
Yes. PDF, image, CSV, and Word attachments can be parsed by AI to extract structured data - invoices, contracts, receipts, etc.
Can I use VibeFlow with Google Workspace shared inboxes?
Yes - connect any inbox the authorized user has access to, including shared inboxes and group aliases.
Is the AI sending emails on my behalf?
Only if you tell it to. Most teams use a 'draft + human approve' pattern: AI generates the reply, an approval UI lets you review, and only then is it sent.
Build your first Gmail workflow.
In about 5 minutes.
Start free. Connect Gmail in one click. Describe the workflow you want - VibeFlow builds it.